{"id":2367,"date":"2023-01-31T11:41:48","date_gmt":"2023-01-31T16:41:48","guid":{"rendered":"https:\/\/increasec.com\/?p=2367"},"modified":"2023-01-31T11:41:49","modified_gmt":"2023-01-31T16:41:49","slug":"exchange-365-mailbox-archiving","status":"publish","type":"post","link":"https:\/\/increasec.com\/?p=2367","title":{"rendered":"Exchange 365, Mailbox Archiving"},"content":{"rendered":"\n<p>Why?  Active mailbox space costs more than Archive (static) space.  <\/p>\n\n\n\n<p>How to <\/p>\n\n\n\n<p>Https:\/\/www.office.com<\/p>\n\n\n\n<p>Login as an Administrator, you will see Admin in the left hand column<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"635\" height=\"369\" src=\"https:\/\/increasec.com\/wp-content\/uploads\/2023\/01\/image-11.png\" alt=\"\" class=\"wp-image-2368\" srcset=\"https:\/\/increasec.com\/wp-content\/uploads\/2023\/01\/image-11.png 635w, https:\/\/increasec.com\/wp-content\/uploads\/2023\/01\/image-11-300x174.png 300w\" sizes=\"auto, (max-width: 635px) 100vw, 635px\" \/><\/figure>\n\n\n\n<p><\/p>\n\n\n\n<p>Click Show All in the left hand column, and click Exchange<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"786\" height=\"961\" src=\"https:\/\/increasec.com\/wp-content\/uploads\/2023\/01\/image-12.png\" alt=\"\" class=\"wp-image-2369\" srcset=\"https:\/\/increasec.com\/wp-content\/uploads\/2023\/01\/image-12.png 786w, https:\/\/increasec.com\/wp-content\/uploads\/2023\/01\/image-12-245x300.png 245w, https:\/\/increasec.com\/wp-content\/uploads\/2023\/01\/image-12-768x939.png 768w\" sizes=\"auto, (max-width: 786px) 100vw, 786px\" \/><\/figure>\n\n\n\n<p>Click Recipients, Mailboxes.   You can find a users mailbox size by clicking on their name.  M$ doesn&#8217;t let us add a column with the mailbox size :\/<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"760\" height=\"903\" src=\"https:\/\/increasec.com\/wp-content\/uploads\/2023\/01\/image-13.png\" alt=\"\" class=\"wp-image-2370\" srcset=\"https:\/\/increasec.com\/wp-content\/uploads\/2023\/01\/image-13.png 760w, https:\/\/increasec.com\/wp-content\/uploads\/2023\/01\/image-13-252x300.png 252w\" sizes=\"auto, (max-width: 760px) 100vw, 760px\" \/><\/figure>\n\n\n\n<p>For the next part, <strong>at least one user needs to have Archiving turned on<\/strong>.  Find someone that isn&#8217;t near their limit and enable them.  The actual archiving is infuriatingly slow, so we will have lots of time to setup our rules.<br>Others tab, Manage Mailbox Archive, Enable, Save.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"878\" height=\"674\" src=\"https:\/\/increasec.com\/wp-content\/uploads\/2023\/01\/image-14.png\" alt=\"\" class=\"wp-image-2371\" srcset=\"https:\/\/increasec.com\/wp-content\/uploads\/2023\/01\/image-14.png 878w, https:\/\/increasec.com\/wp-content\/uploads\/2023\/01\/image-14-300x230.png 300w, https:\/\/increasec.com\/wp-content\/uploads\/2023\/01\/image-14-768x590.png 768w\" sizes=\"auto, (max-width: 878px) 100vw, 878px\" \/><\/figure>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"983\" height=\"211\" src=\"https:\/\/increasec.com\/wp-content\/uploads\/2023\/01\/image-15.png\" alt=\"\" class=\"wp-image-2373\" srcset=\"https:\/\/increasec.com\/wp-content\/uploads\/2023\/01\/image-15.png 983w, https:\/\/increasec.com\/wp-content\/uploads\/2023\/01\/image-15-300x64.png 300w, https:\/\/increasec.com\/wp-content\/uploads\/2023\/01\/image-15-768x165.png 768w\" sizes=\"auto, (max-width: 983px) 100vw, 983px\" \/><\/figure>\n\n\n\n<p>In the left hand column Choose Classic Exchange Admin, Data Lifecycle Management, Exchange (legacy).  <\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"836\" height=\"853\" src=\"https:\/\/increasec.com\/wp-content\/uploads\/2023\/01\/image-17.png\" alt=\"\" class=\"wp-image-2376\" srcset=\"https:\/\/increasec.com\/wp-content\/uploads\/2023\/01\/image-17.png 836w, https:\/\/increasec.com\/wp-content\/uploads\/2023\/01\/image-17-294x300.png 294w, https:\/\/increasec.com\/wp-content\/uploads\/2023\/01\/image-17-768x784.png 768w\" sizes=\"auto, (max-width: 836px) 100vw, 836px\" \/><\/figure>\n\n\n\n<p>The default MRM Policy is pretty aggressive so we will be making a different policy.   Click &#8220;New Policy&#8221;  here it is named &#8220;5 year Archive&#8221; but use whatever makes sense<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1019\" height=\"566\" src=\"https:\/\/increasec.com\/wp-content\/uploads\/2023\/01\/image-18.png\" alt=\"\" class=\"wp-image-2378\" srcset=\"https:\/\/increasec.com\/wp-content\/uploads\/2023\/01\/image-18.png 1019w, https:\/\/increasec.com\/wp-content\/uploads\/2023\/01\/image-18-300x167.png 300w, https:\/\/increasec.com\/wp-content\/uploads\/2023\/01\/image-18-768x427.png 768w\" sizes=\"auto, (max-width: 1019px) 100vw, 1019px\" \/><\/figure>\n\n\n\n<p>M$ doesn&#8217;t give us a lot of choices here but the very conservative ones we like to add are &#8220;Junk Email 30 days&#8221; and &#8220;Personal Archive 5 years&#8221;<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1017\" height=\"875\" src=\"https:\/\/increasec.com\/wp-content\/uploads\/2023\/01\/image-19.png\" alt=\"\" class=\"wp-image-2379\" srcset=\"https:\/\/increasec.com\/wp-content\/uploads\/2023\/01\/image-19.png 1017w, https:\/\/increasec.com\/wp-content\/uploads\/2023\/01\/image-19-300x258.png 300w, https:\/\/increasec.com\/wp-content\/uploads\/2023\/01\/image-19-768x661.png 768w\" sizes=\"auto, (max-width: 1017px) 100vw, 1017px\" \/><\/figure>\n\n\n\n<p>From Modern Exchange Admin Center (it should still be in a tab) Recipients, Mailboxes, Click a User, Mailbox Tab, Manage Mailbox Policies, and choose the Policy you just created<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"951\" height=\"859\" src=\"https:\/\/increasec.com\/wp-content\/uploads\/2023\/01\/image-20.png\" alt=\"\" class=\"wp-image-2381\" srcset=\"https:\/\/increasec.com\/wp-content\/uploads\/2023\/01\/image-20.png 951w, https:\/\/increasec.com\/wp-content\/uploads\/2023\/01\/image-20-300x271.png 300w, https:\/\/increasec.com\/wp-content\/uploads\/2023\/01\/image-20-768x694.png 768w\" sizes=\"auto, (max-width: 951px) 100vw, 951px\" \/><\/figure>\n\n\n\n<p>Even if Mailbox Archiving isn&#8217;t enabled for this user, we can still pick a Retention Policy.  Pick the one we just created, and click <strong>Save<\/strong>.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"599\" height=\"458\" src=\"https:\/\/increasec.com\/wp-content\/uploads\/2023\/01\/image-21.png\" alt=\"\" class=\"wp-image-2382\" srcset=\"https:\/\/increasec.com\/wp-content\/uploads\/2023\/01\/image-21.png 599w, https:\/\/increasec.com\/wp-content\/uploads\/2023\/01\/image-21-300x229.png 300w\" sizes=\"auto, (max-width: 599px) 100vw, 599px\" \/><\/figure>\n\n\n\n<p>If Email Archiving isn&#8217;t enabled for this user, you will need to enable it by clicking on the user, Others Tab, Manage mailbox archive, Enable, and Save.<\/p>\n\n\n\n<p><\/p>\n\n\n\n<p>How to check if it&#8217;s working:<br>The archiving happens on M$ own schedule and there is no way to speed it up.  but we can check to see how it&#8217;s going.<br>From Exchange Admin Center, choose <strong>Classic Exchange Admin<\/strong><\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"285\" height=\"720\" src=\"https:\/\/increasec.com\/wp-content\/uploads\/2023\/01\/image-22.png\" alt=\"\" class=\"wp-image-2384\" srcset=\"https:\/\/increasec.com\/wp-content\/uploads\/2023\/01\/image-22.png 285w, https:\/\/increasec.com\/wp-content\/uploads\/2023\/01\/image-22-119x300.png 119w\" sizes=\"auto, (max-width: 285px) 100vw, 285px\" \/><\/figure>\n\n\n\n<p>Choose <strong>Mailboxes<\/strong><\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"543\" height=\"544\" src=\"https:\/\/increasec.com\/wp-content\/uploads\/2023\/01\/image-23.png\" alt=\"\" class=\"wp-image-2385\" srcset=\"https:\/\/increasec.com\/wp-content\/uploads\/2023\/01\/image-23.png 543w, https:\/\/increasec.com\/wp-content\/uploads\/2023\/01\/image-23-300x300.png 300w, https:\/\/increasec.com\/wp-content\/uploads\/2023\/01\/image-23-150x150.png 150w\" sizes=\"auto, (max-width: 543px) 100vw, 543px\" \/><\/figure>\n\n\n\n<p>Select a user, in the right hand column, under In-Place Archive, click <strong>View Details<\/strong><\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"759\" src=\"https:\/\/increasec.com\/wp-content\/uploads\/2023\/01\/image-24-1024x759.png\" alt=\"\" class=\"wp-image-2386\" srcset=\"https:\/\/increasec.com\/wp-content\/uploads\/2023\/01\/image-24-1024x759.png 1024w, https:\/\/increasec.com\/wp-content\/uploads\/2023\/01\/image-24-300x222.png 300w, https:\/\/increasec.com\/wp-content\/uploads\/2023\/01\/image-24-768x569.png 768w, https:\/\/increasec.com\/wp-content\/uploads\/2023\/01\/image-24.png 1080w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>It typically takes a few days for the archiving to kick in.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"628\" height=\"570\" src=\"https:\/\/increasec.com\/wp-content\/uploads\/2023\/01\/image-25.png\" alt=\"\" class=\"wp-image-2387\" srcset=\"https:\/\/increasec.com\/wp-content\/uploads\/2023\/01\/image-25.png 628w, https:\/\/increasec.com\/wp-content\/uploads\/2023\/01\/image-25-300x272.png 300w\" sizes=\"auto, (max-width: 628px) 100vw, 628px\" \/><\/figure>\n","protected":false},"excerpt":{"rendered":"<p>Why? Active mailbox space costs more than Archive (static) space. How to Https:\/\/www.office.com Login as an Administrator, you will see Admin in the left hand column Click Show All in&#8230;<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1],"tags":[164,81],"class_list":["post-2367","post","type-post","status-publish","format-standard","hentry","category-uncategorised","tag-exchange365","tag-microsoft"],"_links":{"self":[{"href":"https:\/\/increasec.com\/index.php?rest_route=\/wp\/v2\/posts\/2367","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/increasec.com\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/increasec.com\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/increasec.com\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/increasec.com\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=2367"}],"version-history":[{"count":8,"href":"https:\/\/increasec.com\/index.php?rest_route=\/wp\/v2\/posts\/2367\/revisions"}],"predecessor-version":[{"id":2390,"href":"https:\/\/increasec.com\/index.php?rest_route=\/wp\/v2\/posts\/2367\/revisions\/2390"}],"wp:attachment":[{"href":"https:\/\/increasec.com\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=2367"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/increasec.com\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=2367"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/increasec.com\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=2367"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}